1 00:00:00,360 --> 00:00:04,800 Hi, I am Jo and today I am going to be looking at some top technical tips 2 00:00:04,800 --> 00:00:08,640 for online transcriptionists and subtitlers. 3 00:00:08,640 --> 00:00:13,240 As anyone who has ever tried writing subtitles or transcribing a video knows, 4 00:00:13,240 --> 00:00:17,480 even with the best software, the process can be incredibly time consuming. 5 00:00:20,080 --> 00:00:21,800 Add to your normal work time codes, specific template styles and research 6 00:00:21,800 --> 00:00:26,040 into spellings and jargon and some jobs that should have taken hours 7 00:00:26,040 --> 00:00:27,960 can wind up taking days. 8 00:00:27,960 --> 00:00:32,440 As someone with ten years of experience within the transcription industry knows, 9 00:00:32,440 --> 00:00:37,160 here are some tips to hopefully improve the speed and quality of your work. 10 00:00:37,160 --> 00:00:39,760 Offsetting time codes. 11 00:00:39,760 --> 00:00:45,000 This first tip covers how to offset the time code on an Express Scribe file. 12 00:00:45,000 --> 00:00:48,360 It can come in handy if you are dealing with a video production 13 00:00:48,360 --> 00:00:53,800 company who are looking to have transcription of rushes or subtitles 14 00:00:53,800 --> 00:00:57,160 made through using time coded transcription. 15 00:00:57,160 --> 00:01:01,560 There may be an onscreen time code that displays that relates to the 16 00:01:01,560 --> 00:01:04,960 time code that was on their cameras, and they may want this time code to 17 00:01:04,960 --> 00:01:10,640 line up rather than starting with zero as Express Scribe typically does. 18 00:01:10,640 --> 00:01:15,840 So what you would need to do is load up your audio in Express Scribe and 19 00:01:15,840 --> 00:01:17,800 you right click on the file. 20 00:01:17,800 --> 00:01:20,440 Go to Dictation Information. 21 00:01:20,440 --> 00:01:21,720 Time Offset. 22 00:01:21,720 --> 00:01:25,400 And so we will say the time code should start from one hour in. 23 00:01:25,400 --> 00:01:29,880 You would simply put the time here, okay it and as you can see, 24 00:01:29,880 --> 00:01:32,440 the time code has been nicely offset. 25 00:01:32,440 --> 00:01:34,880 System-Wide Hot Keys 26 00:01:36,880 --> 00:01:40,320 As any transcriptionist who deals with a lot of time coded files and subtitles knows, 27 00:01:40,320 --> 00:01:45,240 inserting time codes manually is incredibly impractical. 28 00:01:45,240 --> 00:01:49,800 Sometimes time codes are requested for time coded transcripts as often 29 00:01:49,800 --> 00:01:54,120 as a time code every sentence, a time code every 30 seconds 30 00:01:54,120 --> 00:01:56,000 or a time code every minute. 31 00:01:56,000 --> 00:02:00,480 And putting in this many time codes manually can take a lot of time. 32 00:02:00,480 --> 00:02:04,600 So using the System-Wide Hot Keys is a great way of doing this quickly, 33 00:02:04,600 --> 00:02:06,720 and I will show you how to do it now. 34 00:02:06,720 --> 00:02:11,880 So you go to Options on Express Scribe, and System-Wide Hot Keys. 35 00:02:11,880 --> 00:02:18,760 Now, here you can add a key to assign a function to. 36 00:02:20,720 --> 00:02:23,840 So what we have here is we have a command that can open Express Scribe. 37 00:02:23,840 --> 00:02:27,360 What we want to do is we want to change the hot key here. 38 00:02:27,360 --> 00:02:29,280 Press a key or key combination. 39 00:02:29,280 --> 00:02:34,040 I always use F1 for inserting a time code, so here we go. 40 00:02:34,040 --> 00:02:37,200 First of all, this will come up but We are going to change that. 41 00:02:37,200 --> 00:02:41,320 So the F1 key was before opening up Express Scribe. 42 00:02:41,320 --> 00:02:47,480 What we now want it to do is to copy time here. 43 00:02:47,480 --> 00:02:51,400 So you select Copy Time, okay that. 44 00:02:51,400 --> 00:02:54,160 You can see it is added along here and then you okay it. 45 00:02:54,160 --> 00:02:58,800 So we can remember that we used F1 as the copy time function and we can 46 00:02:58,800 --> 00:03:03,440 use CTRL + V to paste each time code into the transcript. 47 00:03:03,440 --> 00:03:04,800 Pedable Software 48 00:03:04,800 --> 00:03:09,320 Pedable is a really useful software for transcriptionists and subtitlers 49 00:03:09,320 --> 00:03:13,960 and what it does is it assigns keys on your keyboard to pedals on your 50 00:03:13,960 --> 00:03:16,360 transcriptionist foot pedal. 51 00:03:16,360 --> 00:03:17,800 And this is how it works. 52 00:03:17,800 --> 00:03:19,400 You go into Pedable. 53 00:03:19,400 --> 00:03:23,880 As you can see, you have pedals listed in the left hand column 54 00:03:23,880 --> 00:03:26,880 so you have left, centre and right pedal. 55 00:03:26,880 --> 00:03:31,560 You have the action along the centre and then whether or not it has been enabled. 56 00:03:31,560 --> 00:03:36,520 To edit actions, here, we have ALT + C which is In Times, say for doing 57 00:03:36,520 --> 00:03:39,720 a .SRT file on Subtitle Workshop. 58 00:03:39,720 --> 00:03:43,040 You can right click, go to Edit Action. 59 00:03:43,040 --> 00:03:44,800 Send Key Combination. 60 00:03:44,800 --> 00:03:47,080 And you can change that to whatever you wanted. 61 00:03:47,080 --> 00:03:51,840 So if I wanted to write subtitle file end times, then I would change 62 00:03:51,840 --> 00:03:55,160 that to ALT + V and finish there. 63 00:03:55,160 --> 00:04:00,120 Similarly, it can work with number pad numbers and it does differentiate 64 00:04:00,120 --> 00:04:03,880 between those and the numbers along the top of your keyboard which means 65 00:04:03,880 --> 00:04:08,200 it can be used with WINCAPS subtitle software which is pretty useful. 66 00:04:08,200 --> 00:04:12,760 Also, it can be used for copy typing jobs or formatting, as you can set 67 00:04:12,760 --> 00:04:18,080 the pedals to be CTRL + V or CTRL + C for copying and pasting, 68 00:04:18,080 --> 00:04:20,280 which also saves time. 69 00:04:20,280 --> 00:04:21,840 Be Flexible. 70 00:04:21,840 --> 00:04:26,120 My final tip for online transcriptionists, subtitle writers 71 00:04:26,120 --> 00:04:30,880 and closed caption writers is to be flexible in the way you work. 72 00:04:30,880 --> 00:04:34,480 With new updates on software, new software being released and 73 00:04:34,480 --> 00:04:40,560 regulations on broadcast, online and video subtitles always changing, 74 00:04:40,560 --> 00:04:44,680 It is important to stay on top of things and be willing to learn. 75 00:04:44,680 --> 00:04:47,040 So that is it for Capital Captions 76 00:04:47,040 --> 00:04:51,120 Top Tips for Transcriptionists and Subtitlers Working Online. 77 00:04:51,120 --> 00:04:52,400 Thanks for watching!