Formatting documents correctly and consistently can be a time consuming process for a laymen, but it really can be the difference between a file that is professional and easy to read, or just a plain old mess!
We offer document formatting services that include not only proofreading for formatting consistency in your documents, but also working through initiative to make improvements in ways you wouldn’t even have considered.
Document Formatting Issues – The Ugly Truth
Document consistency, readability and ease of access can be critical for clients publishing documents internally and/or externally. Elements in a document that many would view as somewhat meaningless can make a real visual and syntactical impact when used correctly.
If a book or text is a person, the formatting and type setting is the first impression. Readers take in the visual aspects of a document long before reading any text. Formatting inconsistencies, overly long paragraphs, poorly sized margins and broken hyperlinks aren’t pleasing to the eye, and can easily put off readers long before you’ve got your message across.
A well formatted, easy to read document makes a good first impression. It invites a reader to take the text seriously and to be optimistic about what it has to offer.
Why Outsource your Document Formatting
Especially when it comes to Microsoft Office packages, the vast majority of people have some experience of writing documents and at least a small level of understanding of formatting basics. But formatting at a professional level to make a real impact takes time, skill and experience.
Just think how many times you’ve sat for hours, trying to work out why that tab just keeps moving your text over, or that picture you inserted just won’t move where you want it. What can take a laymen or member of staff hours to do (paid hours), a formatting services company can complete within minutes. You pay only for work done and that time that your staff just saved can be spent on something both far more productive and cost effective. The benefit of this means keeping to your deadlines, offering professional looking, accurate documents to your clients and in the process, also saving you time and money.
Document Formatting Types
Some of the document types we work with in our formatting services include:
- Legal contracts
- Terms and conditions
- Advertising brochures
- PowerPoint presentations
- Instruction manuals
- And more…
Elements of Formatting Documents
Capital Captions formatters work hard to ensure consistency and accuracy within your documents. Formatting work requires a keen eye as well as skills in proofreading, correcting, amending, inserting, writing and artwork checking documents.
We work with the following formatting aspects:
- Font colours, sizing and attributes
- Contents tables
- Header styles
- Margin and Tab measurements
- Page Numbers
- Tables and Graphs
- Headers and Footers
- Section and Page Breaks
- Proofreading for incorrectly used shortcuts/inaccuracies (e.g. multiple spacing where tabs should be used)
- And more…